coordinated monitoring
summer '09...
by Renee Liss and Ginger Tate, Contributing Editors, Accountability
The Agency is committed to collaborating with partners to identify new and innovative ways of doing business. An opportunity to do this arose when the Accountability Unit began to work with coalitions to streamline the Coalition Performance Review process. In response to feedback from coalitions, each of which undergoes several monitoring visits throughout the year, the Accountability Unit decided to combine review trips by the Coalition Performance Review (CPR) Unit and the Eligibility Support and Fraud Prevention (ESFP) Unit.
To cut back on the number of onsite reviews, the two units coordinated trips so that the review teams arrive at each coalition at the same time and conduct reviews simultaneously. This is not possible to do for every coalition, but the teams make an effort to do so as often as possible. In addition to being less intrusive for the coalitions, this system allows the teams to assist each other where necessary while onsite.
In the coming year, 2009-2010, coalitions that work with contracted service providers to deliver some or all services will use School Readiness and Voluntary PreKindergarten Standard Eligibility Review Programs to monitor contracted service providers. The coalitions will submit the results of this monitoring for review to the Accountability Unit, along with selected documentation supporting the review. Coalitions that retain services in-house will continue to have a full review, with the review team completing most of the work via desk review.
Approval is pending for the Eligibility Review Programs for School Readiness and Voluntary PreKindergarten. During the process of revising these review documents, OEL received input from coalition executive directors and staff, child care providers, and other stakeholders. OEL will release the final documents in July 2009.
For more information about the coalition performance review process e-mail Rene Liss or call at 850.921.3448; or e-mail Ginger Tate or call at 850.921.3463.
